Could your office technology be more eco-friendly?
Any type of business that’s tendering for new contracts,
working towards an accreditation or explaining its progressive approach to
customers, employees or suppliers can find itself answering questions on its
eco behaviour.
So what part can technology play? Quite a big one when it
comes to improving environmental performance and cutting costs. When it comes
to devices and systems at work, measures that can be taken to improve
environmental outcomes can include how products are chosen and how, when and
where people work with and recycle technology.
Being a better environmental player can include small steps
to begin with. Even if a business isn’t kitted out with movement detected
motion sensors to turn off un-needed lights, or smart technology to adjust air
temperature, there are a few steps any organisation can take to be that bit
more environmentally friendly with its tech:
Choose wisely
Checking existing equipment to see if its life can be
extended or performance improved without the need for replacement is a good
idea. One example is fitting an SSD into a laptop to boost performance and
memory, rather than buying a new device.
If replacement is necessary or more cost effective, consider
the whole lifecycle of new products, from materials used and place and system
of manufacture to its future recyclability. Look for the level of post consumer
content in components and where the product or its consumables will be shipped
from.
For cartridges, manufacturers or resellers should offer a
cartridge collection programme and recycle or re-use all cartridges returned.
It should go without saying that all old tech should be recycled, possibly via
the manufacturer or reseller and never sent to landfill.
A suppliers or wholesaler that can offer one delivery, one
invoice across the spectrum of products a business needs will make life easier
and lead to reduced transport miles and paperwork.
Reduce, re-use and recycle
The three Rs are as important as ever but can be easy to
forget in the run of day to day office life when people aren’t regularly
reminded. Asking colleagues to print only what’s necessary or save important
information on storage devices rather than print it out can make a big
difference and improve data security.
Printers should be set to mono duplex – double sided –
printing as default with people required to re-confirm printing at the printer
rather than risk pages being printed out in their absence or several copies of
the same document inadvertently sent to print.
Switch it off
All computers, printers, copiers and other office machines
should be switched off by users at the end of the day or when they leave the
office. Making better, reduced use of office lighting and heating is also
essential. Lights should be turned off on bright days if natural light is
enough, or at least switched off whenever people are out of the room.
Air conditioning use can be reduced on hotter days if blinds
and open windows are used together to get enough fresh air in the room without
letting in too much sun.
Telecommute
Carbon footprint and commuting time are both significantly
cut by businesses that make the most of new technology to let their staff work
remotely when roles or projects allow.
If it’s likely staff will be working from home or outside
the business at some point, consider replacing their old PCs with portable
devices when needed, invest in decent quality tech luggage to transport devices
safely and securely and equip teams with secure storage devices to keep work
on.
Skype for Business and audio conferencing systems make it
easy for team and customer meetings to be held across multiple sites and from
individuals’ home offices, so where face to face isn’t essential, make the most
of the tech and optimise everyone’s time while doing something for the planet.
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